Portfolio & LEPT
As an MMV/ID trainee you will need to complete two separate e-Portfolios. One through the JRCPTB and one through the Royal College of Pathologists. During the course of your Training Programme you will rotate through both MMV and ID posts and this will be the deciding factor as to which e-Portfolio you need to use; the Royal College of Pathologists e-Portfolio whilst in MMV posts and the JRCPTB e-Portfolio whilst in ID posts.
The Royal College of Pathologists e-Portfolio is known as the Learning environment for Pathology Trainees (LEPT).
Both the e-Portfolio and LEPT are a web-based portfolio, developed by the respective colleges in line with the regulations outlined by the Gold Guide, they provide a record of progress separately through the ID & MMV components of the programme and the acquisition of competences based on the individual curriculums. The e-Portfolio and LEPT both include facilities for direct recording of Workplace Based Assessments (WPBAs), records of appraisal, Educational Supervisor reports and ARCP outcomes. Within the KSS Deanery, all Trainees including LAT’s must maintain their e-Portfolios as evidence of learning and progression.
e-Portfolio and LEPT are designed with three purposes in mind:
- As a learning tool for trainees,
- To assist with educational supervision,
- As a central source of information for all those involved in training.
The trainee’s main responsibility is to ensure the e-Portfolio and LEPT are kept up to date; this includes recording your reflections on learning and recording your progress through the curriculum (for LEPT the curriculum competences are listed under the Learning Outcomes section) by linking to appropriate documentation and providing evidence of competencies achieved. The content of the e-Portfolio and LEPT will feed directly into the Annual Review of Competence Progression (ARCP) and ultimately, the final sign-off for MMV/ID.
Access and Enrolment
JRCPTB e-Portfolio for ID competences and Royal College of Pathologists LEPT e-Portfoliofor MMV competences
A temporary JRCPTB e-Portfolio account is created by the School of Medicine at the Deanery headquarters upon appointment to a MMV/ID training post and is managed locally by members of the Trusts’ Postgraduate Centres.
The JRCPTB temporary account will be active for three months, during which time Trainees must enrol with the JRCPTB.
If after three months the trainee has failed to enrol then the e-Portfolio account will be locked until enrolment has been completed.
Once you have been issued with an account by the deanery you will be sent a username and password.
Access to the Royal College of Pathologists LEPT e-Portfolio is given on registration to the college.
Using the E-Portfolio & LEPT
It is the responsibility of the trainee to keep up-to-date accounts of their teaching and experience and to ensure that sufficient numbers of assessments are completed.
Trainee e-Portfolio guides are available from the JRCPTB website and will be coming soon to the Royal College of Pathologists Website.
All e-Portfolio queries should be forwarded to the Medical Workforce Team available via email at
- On the e-Portfolio ensure all details on your profile are correct, in particular your email address, postal address and GMC number.
- The 2010 ID Curriculumis available on the JRCPTB e-Portfolio and describes the competences required by all Trainees for the ID component of the programme. The 2010 Medical Microbiology Curriculum learning outcomes are available on the LEPT e-Portfolio giving the competences required by all Trainees for the MMV component of the programme. They are closely based on Good Medical Practice. You will use the JRCPTB e-Portfolio whilst in ID posts as you will gather evidence to support the ID curriculum. You will use the LEPT e-Portfolio whilst in MMV posts as you will gather evidence to support the MMV curriculum. All competences must be supported by evidence. Each competency must be signed off by your educational or clinical supervisor. This will ensure your e-Portfolio is packed full of evidence and reflects your clinical and other activities.
- This evidence is based on workplace-based assessments (WPBA), log entries, audit, teaching attendance, other educational events, your own teaching, conferences, research, etc. In addition, for the JRCPTB e-Portfolio you should complete the self-assessment for each competency and support your comments with evidence that you feel is relevant to support any sign off.
- Trainees are responsible for arranging their own assessments. You must ensure you do enough WPBAs – there are minimum requirements for each ARCP and Interim Review stage, but would advise to do more, in particular ACATs to build up evidence for your competences.
- You should ensure your WPBA are done by the most senior doctor, preferably a consultant, or associate specialist with a minimum of 50% assessed by a doctor in one of these grades.
- You must have your assessments done by a variety of people.
- The MSF is a tool used to assess generic skills such as leadership, communication and team working; KSS Deanery requires you to have at least 12 respondents for this tool to work effectively and the feedback to be meaningful. Assessors should include: consultants, senior trainees and experienced nursing and allied health professional colleagues. For the JRCPTB it is an expectation that a minimum of one third of MSF contributions come from Consultants. There are guidelines on the Royal College of Pathologists website as to the more specific requirements:
- You must also ensure your links to the curricula are signed off by either your Educational Supervisor or College Tutor in order to verify your learning. For JRCPTB. Your supervisor does this by accessing your e-Portfolio, going to the curriculum and selecting and rating you on each competency you have linked. Please not that this is a very time consuming task and should not be left to the last minute.
- You should record any absences from work on your JRCPTB e-Portfolio – this will be cross-referenced with medical staffing records. This is further mandated by your sign off of your probity and health declarations. Therefore every time you are absent for reasons of sickness/compassionate leave, etc you must ensure medical staffing are informed for their records.
- Auditis important, audit activity needs to be demonstrated, most importantly evidence of completion of an audit cycle yearly.
- Remember to use the e-Portfolio to demonstrate areas of excellence - quality evidence and quality documentation are important.